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Minutes for October 2011

Draft Minutes of the Meeting of St Bees Parish Council held on

Monday 17 October 2011 at 7.35pm in the Village Hall

PRESENT: Cllrs S Moules (in the Chair), C Davidson, G Gilmour, J Haile, I Hill, K James,

T Kelly, F Kennedy and the Clerk

In attendance: Mr P Capes and Mr W Roberts (St Bees School)


Apologies for absence were received from Cllrs Bettinson, Hewetson, Millington, Robson, Sim and Strong.


No declarations of interest were made.


No items were raised.


It was RESOLVED that the minutes of the meeting held on 19 September be accepted as a true record and signed by the Chairman.


The Chairman welcomed Mr Capes and Mr Roberts to the meeting.

A number of topics of mutual interest were discussed:

  • Joint events – recent co-operation on the fireworks and Proms on the Crease events had gone well. It was agreed that there was scope for continuing with similar joint events such as a music/arts festival, open air drama performance etc
  • Parish plan – it was agreed that there was scope for school pupils to be involved in the consultation process on future projects such as the beach play area. Mr Capes indicated that it might also be possible for pupils to be involved in the statistical analysis of the questionnaires and displaying material for public exhibitions.
  • Land/Property issues – Mr Roberts confirmed that there were no plans to sell any land or property. Work was planned to renovate Grindal House.
  • Future developments – a number of possible projects were being discussed including the development of a theatre and creation of an astro-turf pitch.
  • Use of school facilities by local groups – councillors asked whether it might be possible to give concessionary rates to village groups wishing to use the school’s facilities. Mr Capes agreed to discuss this with the Bursar. It was suggested that there should be more local publicity about cricket coaching etc which was open to all.

The Chairman thanked Mr Capes and Mr Roberts for attending and it was agreed to continue to co-operate on matters of mutual interest.


(a) Fireworks Event

The event was being advertised on the notice boards and letters had been sent out by both the Village School and St Bees School. Ticket sales were going well.

(b) Christmas Event

Cllr Gilmour reported that the event would be held on 6 December and would link in with the RNLI Carol Service. Santa would travel trough the village handing out sweets to the children, there would be an official switch-on of the Christmas tree lights and then everyone would gather at the beach for carols and refreshments. The Clerk would check whether separate insurance was required for the event.


It was RESOLVED that expenditure of £400 be approved to cover the purchase of the tree and other expenses.

(c) Seamill car park

The contractor was looking at the possibility of moving the millstone as part of the agreed works.


Draft minutes of the meeting on 12 October were received and noted. The committee had agreed recommendations for measures on Outrigg and B5345 at the south entrance to the village. The total cost was estimated at more than £40,000. The draft budget to be discussed later in the meeting proposed a contribution to the cost which would need to be matched by funding from CCC or other sources.

It was reported that vehicles were parking on yellow lines on Cross Hill, causing danger to pedestrians and this area should be included in the list being compiled for parking enforcement. There had also been an increase in speeding traffic on High House Road and this was an area which could be referred to the committee.

It was RESOLVED to accept the recommendations of the committee and to consider avenues for funding the proposed measures.

165/11 FINANCE

(a) Review of income & expenditure for Quarter 2

The notes of the Finance & Risk Advisory Group meeting on 10 October were received, together with copies of the variance analyses. The indications were that income would be higher than budgeted and expenditure would probably be under budget.

(b) Budget 2012/2013

A copy of the draft budget was received for discussion. An allowance had been made for an increase in most regular expenses in line with inflation. The budget also included expenditure on projects such as upgrading the beach play area, traffic calming measures etc where it was anticipated that the PC contribution would attract additional funding from other bodies. The precept would need to rise to meet the additional expenditure.

It was noted that the Village in Bloom Committee would be requesting a contribution to help with the costs of replacing some of the hayracks and containers.

The Finance & Risk Group would review the detailed budget and present it for formal approval at the next meeting.

(c) Payments to be approved

It was RESOLVED that the following accounts be approved for payment:-

  • Cheque no 001652 Glasdon UK Ltdlitter bin £77.67 + VAT Total £93.20
  • Cheque no 001653 CBC – playground inspections October £39.91 +VAT Total £47.89
  • Cheque no 001654 Viking - stationery £30.45 + VAT Total £36.54
  • Cheque no 001655 J Donaldson – Clerk salary Oct 2011 £504.30 + postage £4.32 Total £508.62
  • Cheque no 001656 F Kennedy – reimbursement for allotment competition expenses Total £17.98
  • Cheque no 001657 Steven Brown Fencing – St Bees Common sign £105.00+ VAT Total £126.00

Payments to report since last meeting:-

  • Cheque no 001651 CBC – planning application fee Total £42.50 (expenditure approved at last meeting)



(a) New applications

The Planning Advisory Group reported on the following applications which had been received for comment since the last meeting:-

  • Ref 4/11/2466/TPO Crown reduction of 3 poplar and 1 sycamore in conservation area

St Bees Priory

It was RESOLVED that there were no objections to this application.

  • Ref 4/11/2464/0F1 Erection of sun room on south elevation

Fair Winds, Outrigg, St Bees

It was RESOLVED that there were no objections to this application.

  • Ref 4/11/2470/0F1 Construction of pair of semi-detached garages

Rear of 3 & 4 Bay View, St Bees

It was RESOLVED that there were no objections to this application.

  • Ref 4/11/2478/0F1 Erection of micro wind generator

Moorclose, Outrigg, Egremont

It was RESOLVED that there were no objections to this application.

(b) Applications approved/refused:-

It was noted that the applicant’s appeal against the refusal of a micro wind turbine at Ellerbeck Barns had been upheld by the Planning Inspectorate.


Notes of the meeting which had taken place with representatives of Mitre and Eden Housing Associations were received. Cllr Gilmour reported on the outcome of the meeting. Mitre Housing Association had undertaken not to redevelop one half of the property where the existing tenant did not want to move. The parish council had offered to help with assessing the long-term demand for one bedroomed properties before any further decisions were taken.


(a) A letter had been received from the Boundary Commission about the review of parliamentary constituencies in England. The consultation on the proposals would run until 5 December. Noted.

(b) A letter had been received from CPRE outlining concerns about the proposed new National Planning Framework encouraging parish councils to lobby for changes. Noted.

(c) A letter had been received from CBC about their review of polling districts and polling places. Further details were available on the CBC web-site. Noted.

(d) A letter had been received from Our Green Space Project enclosing an invitation to attend an event in Penrith on 11 November to celebrate Cumbria’s green spaces. Noted.

(e) A letter had been received from Open Spaces Society about the proposal to incorporate the Society. Noted.

(f) A letter had been received from NALC/CPRE about a new joint publication ‘How to respond to planning applications’. Noted.

(g) A letter had been received from Dr I McAndrew on behalf of St Bees Priory seeking the council’s support for a scheme to renovate Old College Hall. It was agreed that the scheme be welcomed and that the Clerk provide a letter of support which could be used with funding applications. The request for a commitment to financial support would be included on the agenda for next meeting.


(h) A letter (unsigned) had been received from a local resident about persistent problems with dog- fouling in the area of Seacroft Drive/Main Street. The Clerk had asked CBC Enforcement Team to target this area.

(i) Details had been received of the Copeland AGM of CALC to be held on 25 October in Gosforth Village Hall. The business would include the MRWS issues which were to have been discussed at the meeting on 4 October. Cllrs Gilmour and Moules to attend.

(j) A booking form had been received for CALC AGM on Sat 12 November at 10.30am in Kendal. It was agreed to send apologies.

(k) Information had been received from CALC about the government’s Code of Recommended Practice on Data Transparency. Noted.

(l) Information received about the final report on lessons learnt from Fukushima for the UK nuclear industry.

(m) The next meeting of the Coastal Network will take place on Wed 19 October at 5.30pm at Muncaster Village Hall. The Clerk to attend.


  • MRWS e-bulletin Sept
  • Cumbria Playing Fields Association Annual Report
  • CALC Circular October 2011
  • CCC Newsletter for parishes Autumn 2011


It was RESOLVED that the next meeting be held on Monday 21 November 2011 at 7.35pm.