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Publication Scheme under the Freedom of Information Act 2000

Under the Freedom of Information Act 2000 every Parish Council is required to adopt and maintain a publication scheme setting out the types of information it will make available, how that information can be obtained and whether a charge will be made for that information. The purpose of this publication scheme is to be a means by which the parish council will publish more information proactively, and help it to sustain openness and transparency.

The scheme contains core classes of information that correspond with the main functions carried out by the Parish Council. The following lists the ways in which the Parish Council will make the information available.

Information available from St Bees Parish Council under the model publication scheme

 

Information to be published

How the information can be obtained

Cost

Class1 - Who we are and what we do

(Organisational information, structures, locations and contacts)

This will be current information only

Who’s who on the Council and its Committees

Hard copy- contact Clerk

5p/sheet

Contact details for Parish Clerk and Council members

Web-site

Hard copy- contact Clerk

free

5p/sheet

Location of main Council office and accessibility details

N/A

Staffing structure

N/A

Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year as a minimum

Annual return form and report by auditor

Hard copy- contact Clerk

5p/sheet

Finalised budget

Hard copy- contact Clerk

5p/sheet

Precept

Hard copy – contact Clerk

5p

Borrowing Approval letter

N/A

Financial Standing Orders and Regulations

Hard copy- contact Clerk

5p/sheet

Grants given and received

Hard copy- contact Clerk

5p

List of current contracts awarded and value of contract

Hard copy- contact Clerk

5p

Members’ allowances and expenses

Hard copy – contact Clerk

5p

Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

Parish Plan (current and previous year as a minimum)

Web-site

Hard copy – contact Clerk

free

free

Annual Report to Parish or Community Meeting (current and previous year as a minimum)

Web-site

Hard copy-contact Clerk

free

free

Quality status

N/A

Local charters drawn up in accordance with DCLG guidelines

Hard copy – contact Clerk

5p/sheet

Class 4 – How we make decisions

(Decision making processes and records of decisions)

Current and previous council year as a minimum

Timetable of meetings (Council, committee/sub-committee meetings and parish meetings)

Web-site

Hard copy- contact Clerk

free

5p/sheet

Agendas of meetings (as above)

Hard copy – contact Clerk

5p/sheet

Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.

Web-site

Hard copy – contact Clerk

free

5p/sheet

Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.

Hard copy – contact Clerk

5p/sheet

Responses to consultation papers

Hard copy – contact Clerk

5p/sheet

Responses to planning applications

Hard copy- contact Clerk

5p/sheet

Bye-laws

N/A

Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

Current information only

Policies and procedures for the conduct of council business:

Procedural standing orders

Committee and sub-committee terms of reference

Delegated authority in respect of officers (see Standing Orders)

Code of Conduct

Policy statements

Hard copy – contact Clerk

Hard copy – contact Clerk

Hard copy –contact Clerk

Hard copy – contact Clerk

Hard copy – contact Clerk

5p/sheet

5p/sheet

5p/sheet

5p/sheet

5p/sheet

Policies and procedures for the provision of services and about the employment of staff:

Internal policies relating to the delivery of services

Health and safety policy

Recruitment policies (including current vacancies)

Policies and procedures for handling requests for information

Complaints procedures (including those covering requests for information and operating the publication scheme)

Hard copy- contact Clerk

Hard copy – contact Cler

Hard copy – contact Clerk

Web-site

Hard copy –contact Clerk

Hard copy – contact Clerk

5p/sheet

5p/sheet

5p/sheet

free

5p/sheet

free

Records management policies (records retention, destruction and archive)

Hard copy – contact Clerk

5p/sheet

Data protection policies

Hard copy – contact Clerk

5p/sheet

Schedule of charges (for the publication of information)

Web-site

Hard copy – contact Clerk

free

free

Class 6 – Lists and Registers

Currently maintained lists and registers only

Assets Register

Hard copy – contact Clerk

5p/sheet

Register of members’ interests

Hard copy – contact Clerk

Master copy held by CBC

5p/sheet

Register of gifts and hospitality

Master copy held by CBC

Class 7 – The services we offer

Allotments

Hard copy –contact Clerk

5p/sheet

Parks, playing fields and recreational facilities

Hard copy – contact Clerk

5p/sheet

Seating, litter bins, clocks, memorials and lighting

Hard copy – contact Clerk

5p/sheet

Bus shelters

N/A

Markets

N/A

Public conveniences

N/A

Agency agreements

N/A

A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)

N/A

Additional Information

Parish Walks Leaflets

Web-site

Hard copy- contact Clerk

free

free

Contact details:
Clerk to St Bees Parish Council
East House
Coulderton
Egremont
Cumbria
CA22 2UR

Tel: 01946 822560

SCHEDULE OF CHARGES

This describes how the charges have been arrived at and should be published as part of the guide.

TYPE OF CHARGE

DESCRIPTION

BASIS OF CHARGE

Disbursement cost

Photocopying @ 5p per sheet (black & white)

Actual cost

Postage

Actual cost of Royal Mail standard 2nd class

Statutory Fee

In accordance with the relevant legislation (quote the actual statute)

Other

Parish Council: St. Bees, Cumbria.
Chairman: Mr Douglas Sim
Vice Chairman:  
Parish Clerk Mrs Jane Donaldson. 01946 822560